In a typical learning initiative, a lot of valuable data is generated as your learners begin to engage with and complete their coursework. However, ‘data’ in and of itself is not very useful. Typically, as an Administrator, you will be asked to use the data gathered by your LMS to answer questions like, “Who is enrolled in which course?”, or “I would like to know how close or far my learners are to completing their certificate program” and “Out of those learners enrolled in Course X, how many have completed their coursework?”
The answer to those questions can be found in the Reports included with Genius. Reports are basically ways to structure those questions and find answers in the data gathered by both Genius and your LMS. Genius includes many built-in Reports that make it possible for you to answer some of the more typical questions that arise as you begin to develop your learning initiative, but it also makes it possible for you or other authorized users within your organization to create your own reports using the Report Builder and the SQL Query Builder included with our Solution.
In this Article, we will include a description of some of the most commonly used built-in Reports included with Genius. We will add a complete description of all built-in Reports included with our Solution as time goes on. When you are finished with this Article, you will have a good working knowledge about the most important built-in Reports in Genius. Check back soon for additional information about more built-in Reports include with your Student Information System!
How This Article Works
We have divided this Article using the same headings in the Sidebar under the Reports tab. We have included a brief description of the key reports found under each heading. As time goes on, we will add details about each and every item in the Reports tab.
The General Reports heading covers reports that are designed to help you gauge the overall health of your learning initiative. We provide a brief description of the way in which the key Reports covered under this heading work below:
General Reports > Learning Paths
Learning Paths are one of the key features included with the Genius SIS. Through Learning Paths, you can combine courses into a ‘program’. Learners can then be enrolled in a Learning Path, which will automatically enroll them in all courses that comprise the Learning Path. Learning Paths makes it possible for you to create complex learning programs for the members of your learning community.
For example: as an Administrator, you can setup a learning path called “Engineer”, which would contain 4 courses that cover technical topics, and a different learning path called “Marketing Specialist”, which would contain 3 courses about marketing and sales topics. You can then enroll learners into both these learning paths. However, now that you’ve created these learning paths and that you’ve enrolled learners into them, how do you make sure that those learners are in fact making progress towards completing their learning objectives?
Enter the Learning Paths Status report. You can access this report by accessing the Reports tab, then searching for the General Reports heading in the sidebar, and under General Reports, finding the Learning Paths report (Reports > General Reports > Learning Paths). The Learning Paths Status report allows you to see the status of each learner in each learning path created in your organization’s learning initiative.
For each learner, the report will display the learner’s name, his or her affiliation, his or her learning path, and finally, the number of completed, ongoing courses and remaining courses in the learning path. Each row in this report represents a learner’s enrollment into one learning path. This means that if a learner is enrolled in multiple Learning Paths at a time, you will see multiple rows with the name of the same learner as part of the results.
Because most Reports will typically return a lot of data, Genius includes a Filtering mechanism that allows you to select filter criteria, and then apply these criteria to reduce the amount of data returned by most of the built-in reports included with Genius.
In the case of the Learning Paths report, you can filter the report by Affiliation or by Learning Path. If an Affiliation is selected in the filter, only learners from that Affiliation will be displayed in the results. On the other hand, if a learning path is selected in the filter, only learners in that learning path will be displayed as part of the results.
The Reports in the Activity section allow you to track your user’s activity and engagement in your learning initiative. As times goes on, we will provide a quick overview of each and every Report included under the Activity heading in this Article.
Activity > By Learner
This report, available under Reports > Activity > By Learner, will allow you to track your learners’ Activity. Activity is an important indicator of learner engagement, and learners who are active (and engaged) will typically enjoy more success in your learning initiative than learners who are inactive and disengaged.
This report will display how many days each learner had activity in the LMS that your instance of Genius is integrated with during the last 30 days. For instance, if the learner completed assignments in 3 different days, this report will display 3. If the learner completed all assignments in a single day, this report will display 1. In other words, this report will only count unique activity days for each learner. This means that if the learner logs into the LMS several times in a single day, the Learner Activity report will only increase by one day.
Think of the Learner Activity report as a valuable tool to gauge how much your learners are engaging with your learning initiative. Remember, you can click on the names of the columns in this Report to re-arrange the results on an ascending or descending order of the column you click on. This way, you can show learners with no engagement first, or alternatively, display the learners with the most engagement at the top.
Just like the other built-in reports included with Genius, you can filter the Activity By Learner report by Affiliation or by changing the start and end dates in which you will run this Report. If an affiliation is selected in the filter, only learners from that affiliation will be displayed in the results. If, on the other hand, you change the start or the end dates in the filter, the Activity > By Learner report will pull engagement data from a wider or narrower band of dates depending on your selection.
Completion Reports are designed to allow you to quickly obtain a list of the learners who have completed a course or learning path in your learning initiative. Below, we provide an overview of some of the most commonly used Completion Reports found amongst the built-in reports included with Genius.
Completion > By Course
This report, available under Reports > Completion > By Course, allows you to track course enrollment numbers and completion rates.
The Completion By Course report will display the number of enrollments that were or are:
- still active
Based on these numbers, the report will also calculate completion rates and drop rates. All of these results will be calculated for each active course in your learning initiative, without identifying the individual learners who are involved with these completions. This Report therefore allows you to quickly understand which are the more ‘successful’ courses in your learning initiative (by showing you the Drop and Completion Rates for each course) and which courses are having difficulty engaging with their learners.
Just like all other built-in reports in Genius, you can use filters to reduce the scope of the data returned when running this report. You can filter the Completion by Course report by Affiliation or by Date.
If an affiliation is selected in the filter, only enrollments of learners from that affiliation will be displayed in this Report. On the other hand, you can also select the Date filter to ensure that the report returns data related to enrollment events that take place after your selected Start Date, but before your selected End Date.
Completion > By Affiliation
This report, available under Reports > Completion > By Affiliation, will allow you to track the enrollment, completion and drop rates for each affiliation that has been created in your instance of Genius. This provides you with valuable information that you can feed back to the Managers and Supervisors of the employees in your learning initiative.
By default, this report will display, for each active affiliation, how many enrollments were started, how many enrollments are still active, how many enrollments dropped and how many enrollments completed. Based on these numbers, the report will also calculate completion rates and drop rates. Note that information is aggregated on an affiliation basis. This means that you will be able to see information that has been “added up” on an individual affiliation basis – allowing you tell, for example, if the employees of the Engineering department are more committed to their coursework as a whole than the employees of the Marketing department.
Just like all other built-in reports in Genius, you can use filters to reduce the scope of the data returned when running this report. You can filter the Completion by Affiliation report by Course or by Date.
If a Course is selected in the filter, only enrollments of learners in that particular course will be displayed in this Report. On the other hand, you can also select the Date filter to ensure that the report returns data related to enrollment events that take place after your selected Start Date, but before your selected End Date.
The reports included by Genius around Enrollments are designed to help you gather data surrounding enrollment events across your learning initiative. An enrollment event is created when a learner enrolls in a Section. In general, progress, performance and engagement information lives at the enrollment level, not at the section or the course level. We describe some of the reports around Enrollments available for Genius Administrators below:
This report, available under Reports > Enrollments > Enrollment History, is one of the main enrollment reports and will allow users to see detailed enrollment data across their entire learning initiative.
As we mentioned earlier, progress, performance and engagement information lives at the enrollment level, not at the section or the course level. Because of this, this Report will display a significant amount of information that you can use to quickly tell how a learner or group of learners are performing in their assigned coursework:
For each enrollment in your learning initiative, the Enrollment History report will show:
- the learner’s name,
- the name of the course in which the learner is currently enrolled,
- the name of the instructor responsible for that course,
- the date in which that enrollment started,
- the date in which that enrollment ended,
- the Status of that enrollment (Active, Archived, Dropped or Completed),
- Finally the Grade achieved by that learner in that enrollment.
Just like all other built-in reports in Genius, you can use filters to reduce the scope of the data returned when running this report. Filters are particularly important in this Report because Genius will create a distinct, individual Enrollment Event each time a learner enrolls in a course. Because of this, the number of enrollments will be very large, and therefore filters are critical to get the most out of this report.
The filters available to you in this Report include:
- Affiliation – selecting an Affiliation from this drop-down menu will restrict the returns from this report to enrollments of learners that belong to a specific Affiliation.
- Learning Path – if you select a Learning Path in this field, only Enrollments associated with a specific Learning Path will be displayed in this Report.
- Start Date between… - selecting a date in these fields will restrict the enrollments returned by this report to those enrollments that started between dates X and Y. Not selecting an upper or lower bound to this Start Date will return all Enrollments from the ‘beginning of time’ to today, or from today onwards.
- Department – will return Enrollments that are associated with a specific Department in your learning initiative.
- Term – as described in this article [link: creating semesters and terms], the Sections you create in Genius will typically be associated with a Year and a Term. Selecting a Term in this field will ensure that this Report returns only Enrollments into Sections associated with a specific Term in your learning initiative.
- Status – allows you to filter the results returned by this Report to include Active, Archived, Dropped or Completed enrollments only. This is highly useful in order to find specific drop or completion events.
- Exit Date between… - When a learner drops or completes a course, he or she is considered to have ‘exited’ the Enrollment. Selecting a date in these fields will restrict the enrollments returned by this report to those that have Exited (completed or dropped) between dates X and Y.
- Course – allows you to display results associated with a particular course in your learning initiative.
The Enrollment History report is one of the most powerful reports available as part of the Built-In reports included with Genius. However, there are many more built-in reports that you can use to get the most out of the data gathered by your LMS as you begin to develop your learning initiative. Please check back in this Article as we add more information about the many built-in reports included with Genius.