Managing a learning initiative with a few dozen students is easy. But what happens when your organization or institution has to manage enrollments, payments, reporting and certification for hundreds or thousands of learners? At that scale, learning and training initiatives become difficult to manage - especially if your training department is small in comparison to the scale of your learning initiative.
Enter the Genius Student Information System. Genius is designed to provide you with an answer to the “back-end” registration, payment, reporting and certification challenges that become bottlenecks as your learning initiative begins to scale.
How can Genius help me manage my learning initiative?
Through a modern user interface that uses dashboards and visualizations, Genius makes it possible for you to manage a complex learning initiative with hundreds or even thousands of users with less effort and manual "busy work" than ever before.
Genius is designed to help you manage your learning initiative across six basic dimensions. We provide an overview of what Genius can do for you below:
Facilitating the Admission and Registration Workflow
Genius turns the registration and enrollment process on its head - making it possible for learners to enroll and pay in a course without the involvement of an Administrator. Through Genius, your organization can still effectively control enrollment into your learning content - while still reducing the workload on your Administration team by enabling a "rules-based" registration process that can restrict access to specific learning opportunities, require payment prior to enrollment and involve a learner's Manager in the enrollment process.
Enabling e-Commerce Transactions
Your organization has invested a lot of time and resources in creating world-class learning content, and you are ready to share it with the world - but are you ready to receive payment from interested learners?
Genius makes it possible to charge users a fee for the courses they enroll in, and provides you with the tools required to allow your learners to pay for their courses and complete the enrollment process completely online through a "shopping cart" model. Genius integrates with over 9 payment gateways out of the box, providing your organization with great flexibility when it comes to accepting online payment for your courses.
Genius also makes it possible for learners to pay for their learning opportunities by mailing a check, by presenting a purchase order, or by performing an internal chargeback - allowing you to use the e-Commerce features included with our solution to keep track of the costs associated with your learning content even if no revenue is being generated for your organization.
Streamlining Course, Section & User Management
Managing courses, sections and users is typically easy when dealing with a few dozen learners enrolling in a few courses - but what happens when you begin to have multiple sections of the same course, or when your user numbers start to increase and they begin to enroll in multiple learning opportunities at the same time?
Genius is designed to make the management of courses and sections easier by providing you with the tools to create courses and sections in both our solution and the LMS in use at your organization, and then associate instructors and enroll learners in a section so that they can begin the teaching and learning process. We keep track of who's enrolled where, and provide you with tools to ensure that the enrollment process is balanced if multiple sections of a course are offered at the same time.
When it comes to user management, Genius also makes it possible to replicate your organization's hierarchy through the use of a feature known as Affiliations - allowing you to drive enrollments, reporting and access to information in a way that is consistent with the way people report to each other at your company or institution. This helps automate and reduce the workload on the managers of your training initiative, while bringing a whole new level of visibility into the learning process.
Automating Comunication and Notifications
One of the best ways in which Genius helps you manage a complex teaching and learning initiative is by providing you with a way to automate and streamline communications and notifications. Genius makes it possible to set-up auto-emails for your end users, contacting a specific group of users if a specific "trigger" condition has been met.
For example - this feature can be used to automate the delivery of enrollment confirmations - or it can also be used to create a special notification for your learners if they haven't logged into the system in the last 15 days. Through the use of fields ("Dear [FIRST_NAME]" instead of "Dear John", for example), Genius makes it possible for you to write an email once - but personalize its contents for each and every recipient of the message. By making it possible to automate notifications and send mass personalized notifications to your learners, Genius helps you streamline the management of your learning initiative.
Reporting and Dashboards
Genius also helps you to transform the data gathered by your LMS, your core HR system and your learners' engagement with their courses into actionable, practical information. Through visualizations presented in role-based dashboards, customizable reports and automated notifications, your learners, instructors and managers will be able to become data-driven participants in the learning process - bringing unprecedented visibility into the learning process across your organization or institution.
Integrating with your IT Ecosystem
Genius is designed from the ground-up to integrate with the systems of record in place at your organization. These systems include other Student Information Systems, multiple Learning Management Systems, authentication servers and even HR or CRM systems like PeopleSoft, SAP and SalesForce, amongst others.
In this way, Genius becomes a seamless part of your organization's IT ecosystem - and reduces the data entry and manual work required to get a learner created in the system and enrolled in his or her first course. Integrations with Genius are also bidirectional - which means that you can also eliminate the need to manually update your systems on a periodic basis.
Automation and Delegation
At its core, Genius is designed to automate, streamline and delegate many of the administrative tasks that typically fall on a training manager:
- Users can be enrolled into their learning content automatically, based on their position in the organizations' hierarchy - and the results of the learning process can be saved in your HR system, making sure that your records are updated as your learners complete their coursework;
- Approvals for enrollment are forwarded directly to the manager or instructor responsible for that course, and learners can pay for and enroll in courses themselves, using the Course Catalog included with Genius;
- Finally, Learners themselves can enroll in their courses and issue transcripts and certificates in a single click - reducing the need to interface with an Administrator to get a simple document issued with your organization's livery.
All of these are ways in which Genius helps reduce the administrative workload required to make your learning initiative a success. The goal of this Administrator's Knowledge Base is to help you make the most out of Genius, so that you can reap the benefits of a system that has been designed from the ground-up to reduce the 'busy-work' required to manage a successful e-Learning initiative.
To learn more...
To continue learning about the ways in which Genius can help you manage complex e-Learning initiatives, we invite you to use the links in this Article, or alternatively, move on to the next item in the Genius Administrator's Help Knowledge Base - Genius and your LMS.